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Dandar Woo
January 1 11:30

7 Tips How To Get Less Distracted at Work

In the world of push notifications, e-mail, instant messaging and reduced office space, we are increasingly getting interrupted at our workspace
The average employee is distracted 50 times a day, and only 20% of such interrupts have importance. Afterwards, workers aren’t able to reach “the flow state” and keep up their productivity, a McKinsey study noted. Moreover, regular interruptions make people more tense because it’s becoming harder for them to concentrate on their work process, American Institute of Stress claimed. So, here are some tips how to get less distracted at work:
Implementation of Asynchronous Communication
This type of communication can lead to more efficiency because there’s more time to think over decisions and reply after; when you talk on the phone or when you’re video chatting, you are probably induced to act in real time.
Allocate certain time to check your social media
The average manager gets 45 push notifications a day.  A “quick check” of notifications may result in a 40% decrease in productivity and it may take approximately 25 mins to completely return to the work process after switching tasks. We should check our social media at allocated time, instead of spontaneously checking it during the day.
Self-control can be maintained via the use of these tools: extensions such as Gmail Pause plug-in pause incoming messages, Blocksite and Freedom app restrict access to certain sites and apps for a set period of time.
Do not disturb
Give a signal to your colleagues about your work process state and that you shouldn't be interrupted unless it's something urgent. Set the Do Not Disturb mode on your smartphone to disable calls and messages, while allowing selected contacts to go through.
Avoid calendar tetris
Use a meeting scheduling feature like Calendly, so colleagues can set appointments for the time of scheduled windows.
Confirm the meeting outcomes
Make sure that you're exactly aware of your following moves, responsibilities and deadlines after each meeting, so you're not left with misunderstanding and a need in additional clarification.
Don't use “Reply All”
“Reply All” contributes to taking people's extra attention. Be more attentive to your actions and reply only to those who need to know.
 Allocate third spaces
Open-plan offices resulted in constant distraction for employees. Visual noise, activity, or movement may potentially be a factor of weak focus and reduction in methodical thinking or creativity. Try to arrange more work in the third space if needed; locate a quiet spot in the office or discuss terms of remote work.
Awareness is the key
Awareness of our tendency to be interrupted by low-value activities in the workspace is the first step in the direction of improving our behavior. Companies need to promote behavior to keep interruptions at a minimum and they are going to obtain focused employees, who are less stressful and much more satisfied with their workspace.